Today there's not much time, so I'll just write a brief outline. I will definitely organize my thoughts better using Mindmap, which is a good software that can represent complex matters in the form of a tree diagram, allowing you to always know the progress of each sub-project.
In addition to categorizing my tasks by their inherent nature, I also classify them according to urgency and importance into three categories: A-C (luckily, both Outlook and Mindmap support multi-selection for categories).
Category A consists of important and urgent tasks (those that need immediate attention, usually short-term tasks).
Category B consists of important but not urgent tasks (usually mid- to long-term, multi-step tasks; Mindmap is especially useful for this type of task).
Category C consists of tasks that are neither important nor urgent (take your time, don't rush). By the way, don’t ask why there isn’t a classification for urgent but unimportant tasks—can there really be something urgent yet unimportant?
Actually, from my daily perspective, handling Category B tasks is the most crucial. I usually use Mindmap to break down a Category B task (Subject) into individual child topics. Of course, depending on the process, you can break it down into very fine details, but I generally find breaking it down to the third level sufficient. We can set each child topic as a task. Once all tasks are set, they can then be exported to Outlook on PPC. When a task is completed, simply mark it as complete in Outlook, and it will simultaneously reflect in Mindmap, making it extremely convenient.
That’s all for today. This was updated on the evening of January 28, 2007. It’s indeed been very busy at year-end, sorry.
1. Regarding "Mindmap," what exactly is MindMap?
Famous British psychologist Tony Buzan, while researching the power and potential of the brain, discovered that Leonardo da Vinci used many drawings, symbols, and connections in his notes. He realized that this was the secret behind da Vinci's superlative mind. Based on this, Buzan invented Mind Maps in the 1960s, a thinking tool that has since become popular worldwide.
Mind Maps enhance the user's super memory ability, strengthen their three-dimensional thinking ability (the hierarchy and associativity of thought), and boost their overall planning capability. They allow you to more effectively input information into your brain or extract it, with a single Mind Map being the simplest method to do so.
All Mind Maps share some common features: they all use color; they all have a natural structure radiating out from the center; they all use lines, symbols, words, and images, following a simple, basic, natural set of rules easily accepted by the brain.
Using Mind Maps, you can transform a long string of boring information into colorful, memorable, highly organized diagrams that align with how our brains naturally process information.
2. Step by step, let's start by taking a look at my desktop.