Management software is the core of enterprise informatization. In essence, management is the architecture, processes, and mechanisms established to achieve corporate goals. A model is an architecture; when it becomes concrete, it is a system, and after intervention, it becomes a mechanism. The role of management software lies in "solidifying" the management architecture and processes of enterprises, enhancing their execution capabilities. It is the combination of management and informatization, building enterprise management on information technology, establishing a simple and efficient modern enterprise management system.
System Overview
The GuaGuaPo Distribution ERP is an overall information management solution designed for medium-sized enterprises. It integrates inventory management, finance, distribution, CRM, and OA management into one system. It aims to help enterprises establish a concise and efficient real-time operation management platform, achieving online dynamic monitoring and management of logistics, capital flow, and information flow. It enables comprehensive control, transmission, and computerized records of information, providing data and speed for decision-making, ensuring the healthy operation of enterprises on a large scale.
GuaGuaPo Distribution ERP is developed on the .NET platform, using the Internet to allow headquarters and remote branches to collaborate on the same platform, achieving comprehensive real-time control over sales, inventory, expenses, and office information from remote branches.
Applicable Organizations
GuaGuaPo Distribution ERP is suitable for enterprises with the following organizational structures:
@Headquarters - Branches
@Company - Office
@Company - Sub-warehouse
@Company with multiple stores in the same area
@Company - Agent (distributor/dealer, franchisee)
Application Value
GuaGuaPo Distribution ERP - Bringing a brand-new management experience to enterprises
1. Perfect logistics processing capability and full business process control significantly improve the operational efficiency of enterprises.
2. Help enterprises shift from post-event management in traditional enterprises to effective dynamic monitoring mechanisms.
3. Confirm and monitor market price systems in various regions at any time, reducing price chaos and cross-regional dumping to the greatest extent.
4. Dynamically adjust the speed and frequency of logistics in different sub-warehouses, reducing inventory accumulation and even warehouse losses to the greatest extent.
5. Real-time control over financial flows in various branches effectively controls improper expense expenditures.
6. Dynamically understand the status of many regional markets with significant differences, make timely decisions, and quickly respond to market competition.
7. Effectively control the work situation of sales personnel distributed across various locations.
8. Allow all relevant subsidiaries, offices, stores, sub-warehouses, dealers, etc., to participate widely, truly realizing "distributed application, centralized processing."
9. Easily achieve independent accounting and summary analysis of financial and business conditions of branches.
GuaGuaPo Distribution Network Structure Diagram
Functional Highlights
1. Supports branch-independent accounting. Provides two modes: independent accounting and non-independent accounting between headquarters and branches.
2. Multiple cost calculation methods: moving weighted average, first-in-first-out, last-in-first-out, manual designation method.
3. Settlement by document or product.
4. Multi-warehouse entry and exit: the same batch of goods can enter different warehouses or be shipped from different warehouses.
5. Zero-cost warehousing, zero-price shipping: solves the inventory management problem of receiving gifts from suppliers or giving gifts to distributors.
6. Supports multi-unit products: solves the issue of multiple measurement methods for the same product.
7. Full price tracking: sales, procurement, and warehouse staff are very concerned about the latest selling prices and procurement prices of different specifications, models, and brands of products among different customers. Using GuaGuaPo Distribution ERP, just input the customer name and product name, and the system will immediately display the recent selling prices and purchase prices for the same product and different customers.
8. Cross-authority management: each operator can have corresponding functional authority (such as sales, procurement, storage, borrowing) and also set authority scope (such as only having corresponding authority for a specific branch or warehouse).
9. Multiple approval functions.
10. Penetrative query of reports.
11. Supports multi-account application: solves the problem of multiple branches operating independently in different accounts within the same system.
12. Supports multiple warehouses.
13. Supports multi-window operations.
14. Customizable document formats.
15. Supports internet printing.
16. Supports document printing.
17. Fuzzy query.
18. Automatic sorting of reports.
19. Automatically generates business summaries: every business automatically generates a business summary, allowing business or finance personnel to quickly understand the details of each transaction.
20. IP Wizard: Currently, computers that can access each other on the Internet must obtain an IP address, but fixed IP addresses are very expensive, and quite a number of companies cannot afford them. Without a fixed IP, remote data communication can only be achieved through remote dial-up, which is expensive and has poor stability and maintainability. Alternatively, you could inform remote branches of the dynamic IP address via phone each time you log onto the Internet. To solve the increasing demand for fixed IP addresses from clients and the high cost of hosting servers, RenWoXing ERP Software Development Co., Ltd. invested substantial manpower and time to develop the IP Wizard product.
IP Wizard is a new IP address resolution technology built on the Internet network, using TCP/IP protocol for communication, connecting communications between any computers on the Internet. It does not require a fixed IP on the server side, and the client can connect to the server with IP Wizard installed on the Internet at any time, solving the problem of communication between computers without a fixed IP.
Advantages of IP Wizard: (1) No need for hosted servers or virtual hosts; (2) No need for a fixed IP address; (3) Saves on remote communication costs.
Procurement Management
@Handles multiple types of procurement businesses such as spot purchases, credit purchases, and return purchases.
@Quick and flexible procurement order management; both the company and branches can place orders remotely via the Internet and track the execution of orders.
@Multi-dimensional and multi-angle procurement statistical reports.
@Practical procurement price tracking management.
Sales Management
@Branches or customers can place sales orders remotely via the Internet and track the execution of orders.
@Supports multiple users entering orders simultaneously online, handling cash transactions, credit sales, consignment sales, etc., for fixed customers.
@Can preset sales prices or use price tracking.
@Convenient sales outbound and return handling.
@Multi-dimensional and multi-angle sales statistical analysis reports.
Inventory Management
@Provides necessary business processing functions for inventory management such as "product same/variable price transfer," "inventory product counting," "product assembly/disassembly," "inventory product price adjustment," "production assembly/disassembly."
@Analyzes current inventory status, warehouse distribution, and purchase/sale/storage status of products from the previous period to the current period, providing summarized information on inbound, outbound, and inventory of specific products in different warehouses during a certain period.
Accounts Receivable/Payable Management
@Provides customer account reconciliation, customer payment detail inquiry, and business inquiry.
@Handles credit purchases and sales, advance receipts, and prepayments.
@Handles cash and bank collection/payment transactions, as well as settlement of purchase payments or collections through various bank instruments and credit cards.
@Adds offsetting documents to handle situations involving the consolidation or reorganization of advance receipts/prepayments and receivables/payables.
@Provides aging analysis of receivables/payables, overdue analysis, and recovery analysis statistics.
@Through various query reports, inquire about the status of accounts receivable/payable within the company group and monitor customer account details in real-time.
Financial Management
@Bank deposit/withdrawal slips: Record bank deposit/withdrawal transfers, control fund flow, and reduce fund risks.
@Cash expense slips/general expense slips/other income slips: Handle various expense outlays and other revenue/expenditure transactions, and always keep track of fund movements.
@Accounting vouchers: Handle transactions that cannot be processed by logistics documents, ensuring the accuracy of system financial statements.
@Fixed assets: Simplify fixed asset management, provide fixed asset acquisition, depreciation, and disposal handling.
Report Center
The report center provides various procurement, sales, accounts receivable/payable, and financial statistical reports and analytical reports. It also offers consolidated expense, sales, and accounts receivable/payable reports for each branch, enabling managers to obtain consolidated data promptly, understand, and compare the operating conditions of each branch, facilitating timely and accurate decision-making.
Office System
GuaGuaPo Distribution ERP integrates RenWoXing OA, a low-cost, high-efficiency office automation platform designed for small and medium-sized enterprises. This platform was developed based on years of accumulated demand analysis and practical experience from implementing information solutions for a wide range of users. The platform creates a completely new office environment, using BBS-style columns to realize the "management elements" of enterprises. Each column represents a management element, and the entire platform is akin to a 24-hour duty executive vice president, thus truly achieving electronic collaborative work, office automation, and knowledge management.
System Features
@1. Quick implementation: Only requires installation and setup on the server side, and can be completed within a week to a month.
@2. Easy maintenance: No need to install inventory management software on the client side, connected to the server via the Internet, with zero maintenance on the client side.
@3. Simple operation: Inherits the easy-to-learn and easy-to-use advantages of "GuaGuaPo," making operation simple.
@4. Strong scalability: Highly integrated with RenWoXing CRM; provides interfaces with GuaGuaPo, Yonyou, Kingdee, and other financial systems.
@5. IP Wizard: Uses IP Wizard technology, eliminating the need for hosted servers, saving companies a lot of expenses annually.